Integrated workplace management system (IWMS) for enterprises
Say goodbye to the hurdles of point solutions with Nakisa's IWMS software
All-in-one solution 
Boost business-wide efficiency
Advanced technology 
Lower costs and complexity
Avoid costly implementations, expensive upgrades, and high support costs typical for point solutions. No need for complex and expensive customizations, integrations, or workarounds. Nakisa IWMS is a cloud-native solution built on microservices with native bilateral ERP syncs (SAP, Oracle, Workday), powerful APIs, and advanced configurability to handle any complex use case faced by global enterprises.
Single source of truth
Make better decisions faster
Guaranteed compliance
Ensure ongoing compliance
Centralizing your documents, reporting, and processes through an integrated workplace management system streamlines compliance with key standards and regulations. We adhere to IFRS 16, ASC 842, and local GAAP, and a wide range of security and privacy standards, including GDPR and SOC, along with robust IT general controls.
What our clients say about Nakisa
I can see that end users do more value-added jobs now. They don’t need to chase the real estate team for lease information or perform manual data entry. Instead, they validate data and close efficiently. For example, month-end closing is now twice as fast with Nakisa, saving 50% of man-hours.
Nakisa has a lot to offer in terms of flexibility, user-friendliness, ERP integration, and its cloud solution. The integration is really important, because once we have verified that contracts are captured correctly in the Nakisa system, we don’t want to worry if in the ERP the data are also correct or to run complex reconciliations every month.
With the number of lease contracts we have, we needed a scalable solution that could be operational before our IFRS 16 compliance deadlines. After an extensive vendor selection process, we identified that Nakisa is the best solution to support our compliance initiatives.
The Nakisa IWMS Portfolio enables you to:
Utilize our enterprise-grade IWMS system for intuitive end-to-end asset lifecycle management, enabled by powerful AI functionality and a strong open cloud platform. Nakisa IWMS includes three product suites: Capital Projects, Portfolio Management, and Facility Management. Leverage these suites to combine data from your most important systems and access advanced functionality for improved operations and informed decision-making.
Capital Project Management
Easily plan, initiate, and implement capital projects with the Nakisa Capital Projects Suite
The Capital Projects Suite empowers your development, leasing, and finance teams to easily allocate capital project budgets, compare site scenarios side by side, select the best sites on the best terms, and execute projects with control and predictability. In doing so, it enhances planning decisions, streamlines project cycles, eliminates budget overruns, and alleviates resource bottlenecks.
Enable efficient capital allocation with streamlined approval processes. Create, modify, and approve capital plans and budgets for your projects through configurable, role-based workflows. Track budgets versus actuals to ensure adherence to approved allocations and improve future estimates.
Make confident, well-informed decisions for your capital projects. Compare up to 10 existing and potential sites side-by-side and evaluate various KPIs such as forecasted expenses and returns, capital investment and incentives, Net Present Value (NPV) and Internal Rate of Return (IRR), and more. Select the best fit for your portfolio during expansion, relocation, or renewal.
Capital planning and budgeting
Enable efficient capital allocation with streamlined approval processes. Create, modify, and approve capital plans and budgets for your projects through configurable, role-based workflows. Track budgets versus actuals to ensure adherence to approved allocations and improve future estimates.
Site selection
Make confident, well-informed decisions for your capital projects. Compare up to 10 existing and potential sites side-by-side and evaluate various KPIs such as forecasted expenses and returns, capital investment and incentives, Net Present Value (NPV) and Internal Rate of Return (IRR), and more. Select the best fit for your portfolio during expansion, relocation, or renewal.
Project management
Efficiently manage capital projects by setting milestones, internal and external assignees, and deadlines. Leverage Nakisa AI Agent for milestones and tasks, as well as tailored templates for diverse project types—such as site openings, expansions, relocations, and closures. With integrated Gantt charts and automated reminders, you can ensure every task is completed accurately and on time.
Portfolio Managment
Centralize and automate all aspects of portfolio management with the Nakisa Portfolio Management Suite
Built for large, complex portfolios of leased, sub-leased, and owned tangible assets (such as real estate, equipment, and fleet), the Portfolio Management Suite enhances your contract administration, accounting, and executive teams with AI-powered automation. It centralizes and streamlines all aspects of portfolio management—from lease inception to accounting and compliance with IFRS 16, ASC 842, and local GAAP—while fostering communication and collaboration with your vendors.
Perform mass or single-document data abstraction and validation of key fields using Nakisa AI Document Abstraction. Nakisa’s virtual library allows you to centralize, search, tag, and view all documents associated with specific leases in one place. Easily track and report on contracts throughout their lifecycle while managing obligations, renewals, amendments, and terminations. Your vendors can directly upload invoices and credit notes to Nakisa’s vendor portal for automated calculations, smoother reconciliation, easier auditing, and better communication. Automatic alerts and email reminders ensure you stay on top of your activities, critical dates, and deadlines.
Automate complex fixed and variable rent calculations, including percentage or sales-based rent, tax, insurance, CAM, and CPI indexation, with non-standard calendars, multi-currency, and multi-vendor scenarios. Nakisa offers the AI Agent that helps you create an accurate formula based on contractual obligations. Easily configure formulas or scripts, set up category exclusions, breakpoints, and audit thresholds to streamline rent calculations from sales data entry. Apply calculations to individual leases or in bulk across multiple contracts, tracking changes with ad-hoc, easily-configurable reports. Nakisa’s native bidirectional ERP integrations sync financial data, saving time and eliminating errors.
Optimize AP/AR payment management, from invoice processing to payment execution. Using a comprehensive rent table, automatically allocate costs among vendors, manage payments, and view any step-ups. Utilize batch payments for scheduling, posting, or reversing multiple payments across several contracts simultaneously. Nakisa’s native integrations ensure seamless financial data synchronization. Our software supports multi-currency and handles complex payment scenarios based on contract terms and conditions. Additionally, the vendor portal simplifies invoice uploads and expense categorization, improving reconciliation efficiency.
Document, vendor, and critical dates management
Perform mass or single-document data abstraction and validation of key fields using Nakisa AI Document Abstraction. Nakisa’s virtual library allows you to centralize, search, tag, and view all documents associated with specific leases in one place. Easily track and report on contracts throughout their lifecycle while managing obligations, renewals, amendments, and terminations. Your vendors can directly upload invoices and credit notes to Nakisa’s vendor portal for automated calculations, smoother reconciliation, easier auditing, and better communication. Automatic alerts and email reminders ensure you stay on top of your activities, critical dates, and deadlines.
Complex rent calculations
Automate complex fixed and variable rent calculations, including percentage or sales-based rent, tax, insurance, CAM, and CPI indexation, with non-standard calendars, multi-currency, and multi-vendor scenarios. Nakisa offers the AI Agent that helps you create an accurate formula based on contractual obligations. Easily configure formulas or scripts, set up category exclusions, breakpoints, and audit thresholds to streamline rent calculations from sales data entry. Apply calculations to individual leases or in bulk across multiple contracts, tracking changes with ad-hoc, easily-configurable reports. Nakisa’s native bidirectional ERP integrations sync financial data, saving time and eliminating errors.
Payment administration
Optimize AP/AR payment management, from invoice processing to payment execution. Using a comprehensive rent table, automatically allocate costs among vendors, manage payments, and view any step-ups. Utilize batch payments for scheduling, posting, or reversing multiple payments across several contracts simultaneously. Nakisa’s native integrations ensure seamless financial data synchronization. Our software supports multi-currency and handles complex payment scenarios based on contract terms and conditions. Additionally, the vendor portal simplifies invoice uploads and expense categorization, improving reconciliation efficiency.
Lease accounting and compliance
Leverage AI-powered contract and asset-level accounting capabilities, along with comprehensive lease tracking and reporting throughout lease events. Streamline transaction posting and payments with mass operations and native bidirectional ERP integrations (SAP, Oracle, Workday). Automatically comply with IFRS 16, ASC 842, and local GAAP. Benefit from disclosure reporting under multiple standards, 10-K/10-Q reports, ad-hoc reports, and dashboards.
Facility Management
Efficiently manage physical spaces, assets, and work orders with the Nakisa Facility Management Suite
The Facility Management Suite enables your facilities teams to effectively manage asset lifecycle activities, including inventory management, asset tracking, work order management, proactive and reactive maintenance, and energy management. By enhancing asset lifespan, improving operational performance, and optimizing energy management, it maximizes your return on investment.
Efficiently manage the full lifecycle of your physical assets with a comprehensive database. Track and store key data points—including vendor information, model, cost, location, condition, downtime, performance statistics, and documentation such as repair manuals and warranties. Utilize built-in reports and dashboards to monitor performance trends, forecast needs, and gather information for audits. Further enhance your insights by integrating IoT technology—receiving real-time updates on asset performance, service needs, and downtime.
Schedule proactive maintenance and repairs to keep your equipment in peak condition and extend its lifecycle. Easily manage facility and asset inspections with the assistance of Nakisa AI Agent. Create, assign, and track maintenance requests and work orders, coordinating with both external and internal teams. This includes scheduling and prioritizing tasks, monitoring work status, comparing expected vs. actual time and costs, and reporting on outcomes and technician performance. In-app and email notifications help you stay on top of all maintenance activities.
Track and manage energy usage across your premises to optimize consumption and achieve your sustainability goals. Convert waste, water, gas, and electricity consumption into CO2 emissions to understand and reduce your carbon footprint across your facilities.
Asset tracking and performance management
Efficiently manage the full lifecycle of your physical assets with a comprehensive database. Track and store key data points—including vendor information, model, cost, location, condition, downtime, performance statistics, and documentation such as repair manuals and warranties. Utilize built-in reports and dashboards to monitor performance trends, forecast needs, and gather information for audits. Further enhance your insights by integrating IoT technology—receiving real-time updates on asset performance, service needs, and downtime.
Maintenance and work order management
Schedule proactive maintenance and repairs to keep your equipment in peak condition and extend its lifecycle. Easily manage facility and asset inspections with the assistance of Nakisa AI Agent. Create, assign, and track maintenance requests and work orders, coordinating with both external and internal teams. This includes scheduling and prioritizing tasks, monitoring work status, comparing expected vs. actual time and costs, and reporting on outcomes and technician performance. In-app and email notifications help you stay on top of all maintenance activities.
Energy and sustainability management
Track and manage energy usage across your premises to optimize consumption and achieve your sustainability goals. Convert waste, water, gas, and electricity consumption into CO2 emissions to understand and reduce your carbon footprint across your facilities.
Nakisa IWMS is backed by a powerful analytics engine ready to be configured to match your unique business needs
Nakisa IWMS's software delivers powerful analytics and reporting capabilities, offering comprehensive insights into your capital projects, asset portfolios, and facilities. Out-of-the-box dashboards, no-code formulas, and real-time data visualization make it easy to track KPIs, manage assets, and analyze costs—no BI expertise required. The Nakisa AI Agent for Analytics further enhances flexibility by generating charts, applying filters, and supporting advanced configurations. With these tools, your organization can make informed decisions, optimize resources, and plan strategically with confidence.
What our clients say about Nakisa
Nakisa allowed us to close our books a week before month-end. Now anyone can easily run a report the last week of the month to verify depreciation, cost centers, and other aspects and ensure they are all correct. We are starting to use the automation of contract uploads and mass lease modifications, and they are going to be a huge win for us. I think we will get a lot of productivity gains out of those features.
Now the team can update contracts much faster and save a lot of time while working on monthly, quarterly, and annual financial reports. If before Nakisa some countries needed to spend 6-7 working days to identify financial impacts, now it only takes 1 day or, during a particularly eventful month, 2 days. This is a significant win for us. This efficiency benefits both the company and end users, ensuring accurate and timely presentation of financial statements.
Nakisa offers excellent software allowing us to be more efficient with all our rent payments, to do better follow-ups on our deadlines, renewals, deposits, etc. The software allows us to create custom-made reports to be used with our financial statements. These reports are also good tools to communicate information to various divisions in order to help them with their budgeting. The software is very user-friendly. In short, it is essential for our real estate department.
Let's have a no-obligation call!
There, we’ll discuss how Nakisa IWMS can help your organization efficiently manage capital projects, asset portfolios, and facilities by streamlining cost control and business processes.
Empowering the connected, intelligent workplace for any industry
Retail and restaurants
Global retailers rely on Nakisa IWMS to enhance operational efficiency. It facilitates capital management for renovation and expansion projects across retail spaces, improving customer experiences and boosting sales. With comprehensive portfolio management tools, retailers can efficiently track leases, manage rent payments and expenses, including percentage rent and CAM, and make informed decisions about lease renewals, store closures, and new locations—all while ensuring compliance with lease terms and accounting standards (local GAAP, IFRS 16, ASC 842). Additionally, our retail IWMS software optimizes repair and maintenance management, ensuring the smooth functioning of critical systems like HVAC and lighting, guaranteeing uninterrupted operations.
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Pharmaceutical
Nakisa IWMS simplifies critical processes within the pharmaceutical industry. It optimizes capital management for the development and expansion of research labs, manufacturing facilities, office spaces, and distribution centers—boosting productivity and ensuring strict regulatory compliance. With Nakisa’s robust portfolio management tools, pharmaceutical companies can manage equipment and property leases, rent payments, and expenses, while making strategic decisions on facility renewals, closures, and new locations. All this is achieved in full compliance with industry regulations and accounting standards (local GAAP, IFRS 16, ASC 842). Plus, Nakisa IWMS enhances operational efficiency by streamlining repair and maintenance, ensuring the uninterrupted operation of vital systems like HVAC, clean rooms, and laboratory equipment.
Transportation
Transportation companies use Nakisa IWMS to optimize key operational processes. It streamlines capital management for the development and expansion of terminals, transportation hubs, maintenance facilities, and infrastructure projects, enhancing efficiency and service quality. With comprehensive portfolio management capabilities, transportation companies can effectively manage equipment, fleet, and property leases, rent payments, and expenses, making informed decisions on facility renewals, closures, and new locations while addressing the complexity of managing geographically diverse assets and their impairments under local GAAP, IFRS 16, and ASC 842 standards. Additionally, Nakisa IWMS enhances operational efficiency by optimizing repair and maintenance, ensuring the uninterrupted functioning of critical systems like fleet maintenance, signaling equipment, and passenger facilities.
Manufacturing
Nakisa IWMS offers tailored solutions to address the key operational needs of the industrial sector. It manages capital projects, facilitating the construction of new facilities and the expansion of existing plants to enhance production capacity. With our robust portfolio management tools, manufacturing companies can manage equipment and property leases, rent payments, and expenses, while making strategic decisions on facility renewals, closures, and new locations. Our advanced lease accounting capabilities simplify accounting processes and reporting while ensuring compliance with local GAAP and international lease accounting standards (IFRS 16 and ASC 842). Plus, our repair and maintenance tools ensure the reliability and safety of industrial machinery and equipment through proactive maintenance, supporting uninterrupted operations.
Telecom
Nakisa IWMS is instrumental in supporting telecom operations. It efficiently manages capital projects, overseeing tower construction from site acquisition to regulatory compliance. Nakisa IWMS's portfolio management capabilities enable effective management of tower sites, lease agreements, and operator contracts. With advanced lease accounting capabilities, your finance team can centralize and streamline accounting operations, ensuring compliance and efficiency throughout the financial reporting process. Additionally, Nakisa IWMS's repair and maintenance tools ensure the reliability of telecom infrastructure through regular inspections and reactive maintenance, safeguarding both structural integrity and operational performance.
Office
Nakisa IWMS is essential for efficient office management, offering a comprehensive suite of features to address various needs. By adeptly managing capital projects, it supports the creation of optimized workspaces—whether through buildouts, restacking, or renovation projects—thereby enhancing productivity and employee wellness. Its robust real estate portfolio management capabilities simplify navigating lease agreements, from negotiations to renewals and terminations, while optimizing lease accounting processes and ensuring compliance with accounting standards. Additionally, Nakisa IWMS maintains operational continuity through preventive maintenance and prompt service request management, fostering a productive and successful workplace environment.
Healthcare
Nakisa IWMS is a vital asset for the healthcare sector, centralizing and streamlining essential processes to optimize operations and enhance patient care. It facilitates capital management for the renovation and expansion projects of hospitals, clinics, and medical facilities. With Nakisa’s comprehensive portfolio management tools, healthcare providers can effectively track leases, manage rent payments, handle expenses such as percentage rent, and simplify accounting processes and compliance for both finance and operating leases. Additionally, Nakisa IWMS optimizes repair and maintenance management, ensuring the uninterrupted functioning of critical systems like HVAC and lighting for smooth operations.
What sets Nakisa apart?
Built for large, complex enterprise portfolios
Nakisa easily handles complex scenarios like large contract volumes, high monthly activities, irregular calendars, multiple ERPs, standards, currencies, languages, modifications, and events. Our solutions grow with your success. We design and build all our upgrades based on what our clients want and what we know they'll need.
Native ERP integration and robust APIs
Connect isolated data sources, ERPs, and various SaaS tools with the open platform to build one source of truth. Use native bidirectional ERP integrations (SAP S4/HANA, SAP ECC, Oracle, Workday) and robust APIs to streamline, validate, and write back data. Ensure data integrity with our technologies.
Learn more about Nakisa's integrations 
Parallel compliance with IFRS 16, ASC 842, local GAAP
Fortune 1000 companies have successfully used Nakisa for reporting and disclosures since the inception of the new accounting standards. With Nakisa, manage all your leases under these standards simultaneously on one unified platform. Our lease accounting system accommodates each standard’s unique requirements and allows you to generate disclosure reports accordingly.
Learn more about Nakisa's compliance 
Automation and AI-driven innovation
Unlike other vendors, Nakisa is built on an innovative cloud-native platform, leveraging microservice-based architecture. This robust technology provides clients with the flexibility, resilience, and speed they need to thrive in today’s digital landscape.
Integrated with state-of-the-art generative and agentic AI and leveraging Retrieval-Augmented Generation (RAG), Nakisa automates daily tasks, reduces manual workloads, and boosts productivity.
Learn more about Nakisa's technology
Explore Nakisa's AI capabilities
Team-specific UIs, single asset repository
Various teams can leverage purpose-built interfaces and tailored features to meet their specific goals, all while working from a unified data repository. With seamless cross-product data integration and analytics, teams gain a holistic view and can make data-driven decisions with confidence. Granular role-based access controls and robust segregation of duties ensure secure collaboration, data integrity, and compliance.
Cyber security and data privacy
Nakisa is built on a secure platform with data encryption, role-based access control, Single-Sign-On, and audit capabilities to ensure compliance requirements with provide SOC 1 Type II & SOC 2 Type II, ISO 27001, ISO 27017 FIPS 140-2, GDPR, and IT General Control (ITGC). Learn more about Nakisa's security
What sets Nakisa apart?
Built for large, complex enterprise portfolios
Native ERP integration and robust APIs
Connect isolated data sources, ERPs, and various SaaS tools with the open platform to build one source of truth. Use native bidirectional ERP integrations (SAP S4/HANA, SAP ECC, Oracle, Workday) and robust APIs to streamline, validate, and write back data. Ensure data integrity with our technologies.
Parallel compliance with IFRS 16, ASC 842, local GAAP
Fortune 1000 companies have successfully used Nakisa for reporting and disclosures since the inception of the new accounting standards. With Nakisa, manage all your leases under these standards simultaneously on one unified platform. Our lease accounting system accommodates each standard’s unique requirements and allows you to generate disclosure reports accordingly.
Automation and AI-driven innovation
Explore Nakisa’s AI capabilities Team-specific UIs, single asset repository
Cyber security and data privacy
Nakisa is built on a secure platform with data encryption, role-based access control, Single-Sign-On, and audit capabilities to ensure compliance requirements with provide SOC 1 Type II & SOC 2 Type II, ISO 27001, ISO 27017 FIPS 140-2, GDPR, and IT General Control (ITGC).
Ready to optimize your integrated workplace management?
Our experts are here to discuss your unique business requirements and provide a demo of Nakisa’s IWMS software tailored to your needs.
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Frequently Asked Questions
What is an IWMS system?
An integrated workplace management system (IWMS) is a software platform that integrates and manages all areas of real estate and facility management into a single, dynamic, and scalable platform. It serves as a centralized solution for tasks such as contract administration, vendor management, lease accounting, asset tracking, maintenance operations, real estate portfolio management, analytics and reporting, capital budgeting, site selection, and more.
What are the biggest benefits of using Nakisa IWMS's software?
What types of companies use an IWMS solution?
IWMS solutions are used by organizations of various sizes, from large global corporations to mid-sized offices, across different industries such as healthcare, education, government, real estate, retail, manufacturing, financial services, technology, hospitality, energy, utilities, and more. By integrating different aspects of workplace management into a single system, an IWMS solution helps companies reduce costs, improve productivity, and create better workplace environments for their employees and clients.
Why is a cloud-native (SaaS) IWMS better than an on-premises solution?
Cloud-native integrated workplace management system (IWMS) solutions offer numerous advantages over on-premises systems, providing organizations with greater flexibility, scalability, and cost-effectiveness. They enable seamless scalability to accommodate changing business needs by easily adding or removing users, storage, and computing resources. Software updates and data backups are handled automatically, ensuring access to the latest features while minimizing downtime and data loss risks. By outsourcing infrastructure management to the cloud provider, you significantly reduce the need for internal IT resources. Authorized users can access the system from anywhere, fostering productivity and efficient collaboration. Furthermore, cloud-native architectures facilitate seamless integration with other cloud technologies, enabling organizations to leverage the latest innovations and create a cohesive digital ecosystem. Adopting cloud-native IWMS solutions allows organizations to benefit from increased agility, cost savings, and a future-proof platform that adapts to evolving workplace management needs while staying ahead of technological advancements.
